Methodology

How HiringNow actually works.

HiringNow monitors 247,000+ career sites on 65+ applicant tracking systems, checks every one every 5 minutes, matches each new posting against your profile, tailors your resume to the role, and applies on the employer's own form after you approve. This page explains each step, what it uses, and where it can fall short.

Last updated 2026-09-30

01Source
247,000+ career sites, checked every 5 minutes
02Index
One record per posting, with the time it was first seen
03Match
Scored against your profile and rules
04Tailor
A resume reworked for that role, from your experience
05Approve
You review and OK it, or set rules that OK it for you
06Apply
Submitted on the employer's own form
07Receipt
Posted, found, approved, sent: on the record

The agentYou

1. Where the jobs come from

Every job in HiringNow is read from the place the employer put it: its own careers page, or its page on the applicant tracking system it hires with. Nothing comes from a job board's feed, and nothing is copied from another aggregator.

Most employers run hiring on an applicant tracking system, an ATS, which publishes their open roles on a careers page it hosts. HiringNow reads 65+ of these systems directly, from long-established ones like Greenhouse, Workday, Lever, Ashby, SmartRecruiters and Taleo to the AI-first systems employers are moving to. Each system publishes postings in its own shape, so there is a reader for each one that turns what it publishes into the same record.

The rest of the index is employers who run their own careers pages outside any tracking system, added by our team, and pages that job seekers have asked us to watch. Together that is 247,000+ career sites.

Every posting becomes one record: the title, the employer, the location, where it was read from, the time the employer posted it where that is published, the time we first saw it, and the address of the employer's own application form. The same role seen on two pages is one record, not two.

Applicant tracking systemsMost of the index
Employers' own career pages on 65+ tracking systems, from long-established ones to AI-first ones. Each system publishes postings in its own shape; a reader for each one turns them into the same record.
Company career sitesAdded by our team
Employers that run their own careers pages, outside any tracking system. Read page by page.
Pages job seekers addAdded by you
A company you want that we do not watch yet. Submit its careers page; once it is verified, it is monitored for everyone.

One record per posting

title: Senior Product Designer
employer: Example Co.
location: Remote (US)
source: careers page · Greenhouse
posted: 2026-09-30 09:02
first_seen: 2026-09-30 09:07
apply_url: the employer's own form
status: open

Example values.

2. How often we check

Every monitored page is fetched again every 5 minutes, around the clock. A new posting is in the index, matched, and ready to apply within minutes of the employer publishing it.

01Every monitored page is fetched again on a five-minute cycle, around the clock.
02New postings are added to the index with the time they were first seen. That time is what your receipt later shows.
03Postings that have changed are updated. Postings that have gone are marked closed, so the agent does not apply to a job that no longer exists.
04A new posting that fits your profile is matched and ready to apply within minutes of going up.

The time a posting was first seen is kept with it and shown on every receipt, next to the time you applied. That is how you can check the claim on this page against any application you have ever sent.

On an average day about 50,000 new postings are added. Postings that disappear from their page are marked closed and are no longer matched or applied to.

3. Adding a careers page

If a company you want is not in the index, you can add its careers page. Once it is verified, it is monitored on the same five-minute cycle, for you and for everyone.

01
Paste the address
The careers page of a company you want, from your account.
02
We verify it
Our team confirms it is a real careers page and works out how it publishes postings.
03
It is monitored
The page joins the five-minute cycle, for you and for everyone else.

Verification is done by a person. We confirm the address is the employer's own careers page, work out how it publishes postings, and connect the right reader. A page that turns out to be a job board, a recruiter's site or a duplicate of one we already watch is not added. You are told either way.

4. How matching works

A match score is an estimate of how well a posting fits you, from 0 to 100 percent. It combines four things: your skills against the posting's requirements, your experience against the level it asks for, where the job is against where you will work, and your preferences.

Your profile

Product designer, 7 years
Design systems, research, B2B
Remote, or New York
Salary floor set
Never: agencies

The posting

Senior Product Designer

Example Co. · Remote (US)

Design systems ownership
5+ years in B2B products
Research with customers
Remote, US time zones

The score

94%match

Skills: 96%
Experience: 92%
Location: 100%
Preferences: 88%

Example values.

Your rules are applied before any scoring. A posting from a company on your never list, in a place you will not work, or below your salary floor is not scored at all; it never reaches your list. Scoring is for the postings that pass.

The skills part compares what the posting asks for with what your profile says you have, allowing for the same skill under different names. The experience part compares the level and years the posting asks for with yours. Location is a straightforward fit against your locations and remote preference. Preferences cover the rest of what you have told us: role type, salary floor, company size where it is known.

The score is a starting point, not a verdict. The agent can misread a posting, or over- or under-rate a fit, and a job the score puts at 70 may suit you better than one at 90. You see the reasons behind each score, and you decide.

The profile, posting and score in the drawing are examples.

5. How the resume is tailored

For each role you apply to, the agent produces a version of your resume written for that posting. It rewords and reorders the experience in your profile to match what the posting asks for. It does not add anything you have not done.

It starts from your profile: the roles, dates, achievements, skills and education you have entered or that were read from the resume you uploaded and confirmed. For a given posting it chooses which of those to lead with, phrases them in the posting's own terms where they honestly fit, and leaves out what is not relevant. A skill you do not have is never added. A title or a date is never changed.

The result is laid out so an applicant tracking system reads it correctly: one column, plain headings, no tables or text boxes. You see it before it is sent, and you can edit any of it. A cover letter, where the employer asks for one, is written the same way and shown the same way.

6. How auto-apply works

The agent completes the employer's own application form and submits it, after you approve. It fills the form from your profile, asks you what it cannot answer from it, and records a receipt of what was sent.

From your profile

Name, contact, location
Work authorization, as you stated it
Experience and education
The resume tailored to this role

Asked of you

A question your profile does not answer
"Why do you want this role?"
Anything about salary you have not set

Never

An answer the agent made up
A skill, title or degree you do not have
Your LinkedIn or email password

Every answer comes from one of two places: your profile, or you. Name, contact details, location, work authorization as you stated it, experience, education and the tailored resume come from the profile. A question the profile does not answer, such as why you want the role or a salary figure you have not set, is brought to you. The agent does not guess.

With everything in place, the application waits for your approval. You see the job, the resume and every answer. Approve it, change something first, or skip it. If your plan offers an automatic mode and you turn it on, you are approving in advance every application that meets the rules you set, and you can turn it off at any time.

On approval the agent opens the employer's form, enters each field, checks that every field holds what it meant to enter, and submits. It works on the employer's site, never inside your LinkedIn, Indeed or email accounts, and it never asks for those passwords.

Then it writes the receipt: when the job was posted, when we found it, when you approved, when it was submitted, and the resume and answers that went. The receipt is in your tracker for as long as you keep your account. If a submission cannot be confirmed, the application is shown as not sent, so you are never left believing an application arrived when it did not.

7. What can go wrong

Some things are outside the agent's control, and you should know which.

A posting closes between finding and applying.
Employers take jobs down without notice. The receipt shows both times, so you can see how fresh the job was when you applied.
An employer's form changes or blocks automation.
Some forms add steps, such as a one-time code or a puzzle, that the agent cannot complete. Those applications are shown as not sent, and you can finish them yourself.
A match score is off.
The agent can misread a posting. Treat the score as a starting point and read the reasons behind it.
A reader falls behind.
A tracking system changes how it publishes, and its pages are stale until the reader is fixed. Postings from other systems are unaffected.
The employer never replies.
Whether an application is read, or answered, is the employer's decision. We do not quote interview rates, because nobody can promise one honestly.
You gave the profile something wrong.
The agent applies with what your profile says. Check it, especially work authorization and dates, before the first application goes out.

8. Definitions

The words this page uses, and what we mean by them.

AI job search agent: Software that finds jobs, prepares applications and submits them on a job seeker's behalf, under rules the job seeker sets. HiringNow is one.
Applicant tracking system (ATS): The software an employer uses to publish openings and receive applications, such as Greenhouse, Workday, Lever, Ashby, SmartRecruiters or Taleo. Most company careers pages are hosted by one.
Career site: An employer's own page listing its open roles, whether hosted by a tracking system or run by the employer itself. HiringNow reads jobs from career sites, not from job boards.
Job board: A site that aggregates postings from many employers, such as LinkedIn, Indeed or Glassdoor. Postings usually reach job boards after they appear on the employer's own career site.
First seen: The time HiringNow first read a posting from its source. It is recorded with the posting and shown on every receipt.
Match score: HiringNow's estimate, from 0 to 100 percent, of how well a posting fits a profile, combining skills, experience, location and preferences. An estimate, not a verdict.
Tailored resume: A version of the job seeker's resume written for one posting: the same experience, reworded and reordered to match what the posting asks for, with nothing added.
Auto-apply: The agent completing and submitting an employer's application form on the job seeker's behalf, after the job seeker approves.
Receipt: The record kept for every application: when the job was posted, when it was first seen, when it was approved, when it was submitted, and exactly what was sent.

See it work on a real job.

Ten applications, no card. Every one comes with the receipt described above.

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Questions about any of this: help@hiringnow.ai